Even when you’re on vacation, you’re still a planner at heart.

And sometimes, the best event inspiration comes when you’re not at a conference at all.

This summer, pay attention to how it feels to be the guest. From the moment you check into a hotel to the little details that leave a lasting impression, there are plenty of lessons to bring home with you.

Here are a few worth noting:

✦ The Power of a Thoughtful Welcome

A chilled towel, a handwritten note, or even a friendly smile at the front desk—small gestures set the tone. Think about the first five minutes of your attendee experience. What’s the emotional impression you want to create?

✦ Seamless = Memorable

When things “just work,” people notice. Clear signage, mobile check-in, and on-demand transportation—it’s often the behind-the-scenes logistics that create a feeling of ease. Consider where your event could reduce friction or confusion.

✦ Hospitality Is Personal

As guests, we remember people who made us feel seen. A staff member remembering your name, a server who made a thoughtful recommendation—it’s human connection that makes a difference. Is your event staff empowered to do the same?

✦ Experiences Over Extras

What makes a moment feel special? It’s not always the big splash—it’s the well-chosen details: a local tasting, a surprise sunset toast, a quiet lounge space to decompress. One or two curated touches can elevate the entire event experience.

✦ Reflection Is a Feedback Tool

When you’re traveling, you’re collecting your own version of a post-event survey—without even realizing it. What delighted you? What made you feel welcome? What would you change?

Even when you’re off the clock, you’re collecting inspiration. Let your guest experiences fuel your next great event.

PRO TIP:
🌟 Keep a “Guest Journal” while traveling. Jot down standout details (good and bad!) from your experiences. When planning season picks up again, you’ll have a goldmine of fresh ideas ready to go.