Five steps to implementing audience-focused presentations.
Presented by the RFP Valet® Team

Comfort

Padded fabric chairs with tall backs provide reasonable support. They should face forward within 5-12 degrees of the main focal point of the presentation and ample leg room. Attendees must feel comfortable moving around to refreshments stations and restrooms. Set the temperature an hour prior to the meeting with ventilation and air circulation

Special Needs

To provide each attendee with the same advantages of the meeting, ADA requirements provide the blueprint for fully accommodating those with special needs.

Lines of Vision

Can all attendees see the presentation? This applies to the speakers and a video of the presenters. This also allows for lip reading and stage recognition. To improve the interactive quality, a sight line for attendees to see the physical reaction of other attendees is a powerful strategy. Exit signs must be clearly lit and accessed from the meeting room.

Lines of Communication

Articulate words in the local vernacular. Include interpreters when needed and sign language. Projecting screen visuals may be used to amplify the message. Have back-up material available online and in print.

Networking Opportunities

Attendees enjoy having their ear to the ground for issues. They can determine common ground for added support.