 | RFP Responses For: October 2025 Annual Association Meeting Click Here for the Downloadable Excel Formatted File of RFP Results | Click Here for Alternative Formatted On-Line View of RFP Results |
| Response | Venue Name | Venue Address | Sales Contact | Sales Contact Phone | Sales Contact Email | Are you Bidding? | Reason for Not Bidding | Total Number of Rooms | AAA Rating | Forbes Rating | Preferred Dates Available | Rates for Preferred Dates | Alternative Dates Available | Rates for Alternative Dates | Commissionable to client | Commissionable % | Number of Meeting Rooms | Avg Breakfast | Avg Lunch | Avg Buffet | Avg Dinner | Avg Reception | Avg Break | F&B Min | Meeting Room Rental Fee | Closest Airport | Closest Airport Distance | Airport Shuttle | Airport Shuttle Cost | Top Benefits |
Date of Last Guest Room Renovation | Date of Last Meeting Room Renovation | Name of NSO Rep you are responding through | Can you extend a complimentary Presidential Suite for 6 nights? | Can you extend 3 complimentary meeting rooms for meeting planners (includes comp internet access in rooms)? | Can you extend 7 upgrades to suites at group rate (with executive lounge access)? | Can you extend 5 staff rooms at 50% of group rate? | Can you offer a 1 for 45 complimentary policy on a cumulative basis? | Can you offer 7 VIP amenities (consisting of 1 bottle of wine, fruit, cheese & crackers)? | CAN YOU OFFER 5 COMPLIMENTARY PARKING PASSES PER DAY DURING CONFERENCE? | CAN YOU OFFER DOUBLE MEETING PLANNER REWARDS POINTS? | Can you offer complimentary wireless or high speed internet connection in office and throughout meeting space? | CAN YOU OFFER A 25% DISCOUNT OFF A/V SUPPLIED RATE SHEET? | Attachment(s) |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Presidential Hotel | Washington, DC | Matthew Mood | 202-533-4391 | matthew@thepresidential.com | yes | n/a | 500 | 3 Diamond | Not Rated | Oct 20-22, 2025 | $369.00 | Oct 27-29, 2025 | n/a | yes | 7% | 7 | $21.00 | $30.00 | $34.00 | $46.00 | $35.00 | $14.95 | $15,500.00 | $5,500.00 | Ronald Reagan Washington National Airport | 5 miles | yes | $20.00 | Location, service and dedicated sales team. | 2021 | 2020 | n/a | yes | yes | yes | no | no | yes | no | yes | no | yes | Sample Capacity Chart Sample Banquet Menu |
| 2 | Downtown Washington DC Hotel | Washington, DC | Michael Jones | 800-921-5345 | michael@dchotel.com | yes | n/a | 800 | 3 Diamond | Not Rated | Oct 20-22, 2025 | $399.00 | Oct 27-29, 2025 | $369.00 | yes | 10% | 10 | $30.00 | $45.00 | $45.00 | $65.00 | $46.00 | $14.00 | $18,000.00 | Complimentary with F&B minimum | Ronald Reagan Washington National Airport | 7 miles | no | n/a | Historic hotel located in the heart of downtown DC with multiple restaurants and nightlife in walking distance, easily accessible to Red and Orange/Blue metro lines - just two blocks away from Farragut Square. | 2020 | 2021 | n/a | yes | yes | yes | yes | yes | yes | yes | no | no | yes | Sample Capacity Chart Sample Banquet Menu |
| 3 | Washington DC Boutique Hotel | Washington, DC | Sally Smith | 888-843-9975 | sally@dcboutiquehotel.com | yes | n/a | 600 | 4 Diamond | 4 Star | Oct 20-22, 2025 | $359.00 | Oct 27-29, 2025 | $349.00 | yes | 7% | 6 | $28.00 | $53.00 | $48.00 | $78.00 | $35.00 | $18.00 | $16,000.00 | Complimentary with F&B minimum | Ronald Reagan Washington National Airport | 3 miles | no | n/a | Newly renovated hotel in a conveniently accessible area. | 2020 | 2020 | n/a | yes | yes | yes | yes | yes | no | yes | yes | yes | yes | Sample Capacity Chart Sample Banquet Menu |
| 4 | Farragut Square Hotel | Washington, DC | Bob Thompson | 202-876-9824 | bob.thompson@farragutsquare.com | no | Lack of available sleeping rooms | |||||||||||||||||||||||||||||||||||||
| 5 | Union Square Hotel | Washington, DC | Daniel Johnson | 202-543-9928 | djohnson@unionsquarehotel.com | no | Lack of available meeting space | |||||||||||||||||||||||||||||||||||||