RFP Responses For: 2018 Annual Association Meeting
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Response Venue Name Venue Address Sales Contact Sales Contact Phone Sales Contact Email Are you Bidding? Reason for Not Bidding Total Number of Rooms AAA Rating Forbes Rating Preferred Dates Available Rates for Preferred Dates Alternative Dates Available Rates for Alternative Dates Commissionable to client Number of Meeting Rooms Avg Breakfast Avg Lunch Avg Buffet Avg Dinner Avg Reception Avg Break F&B Min Meeting Room Rental Fee Closest Airport Closest Airport Distance Airport Shuttle Airport Shuttle Cost Top Benefits Date of Last Guest Room Renovation Date of Last Meeting Room Renovation Name of NSO Rep you are responding through Can you extend a complimentary Presidential Suite for 6 nights? Can you extend 3 complimentary meeting rooms for meeting planners (includes comp internet access in rooms)? Can you extend 7 upgrades to suites at group rate (with executive lounge access)? Can you extend 5 staff rooms at 50% of group rate? Can you offer a 1 for 45 complimentary policy on a cumulative basis? Can you offer 7 VIP amenities (consisting of 1 bottle of wine, fruit, cheese & crackers)? CAN YOU OFFER 5 COMPLIMENTARY PARKING PASSES PER DAY DURING CONFERENCE? CAN YOU OFFER DOUBLE MEETING PLANNER REWARDS POINTS? Can you offer complimentary wireless or high speed internet connection in office and throughout meeting space? CAN YOU OFFER A 25% DISCOUNT OFF A/V SUPPLIED RATE SHEET? Attachment(s)
1 Presidential Hotel Washington, DC Matthew Mood 202-533-4391 matthew@thepresidential.com yes n/a 500 3 Diamond Not Rated May 13-16, 2018 $269.00 n/a n/a yes 7 $21.00 $30.00 $34.00 $46.00 $35.00 $14.95 $5,500.00 $2,500.00 Ronald Reagan Washington National Airport 5 miles yes $20.00 Location, service and dedicated sales team. 2016 2014 n/a yes yes yes no no yes no yes no yes Sample Capacity Chart
Sample Banquet Menu
2 Washington DC Boutique Hotel Washington, DC Sally Smith 888-843-9975 sally@dcboutiquehotel.com yes n/a 600 4 Diamond 4 Star May 13-16, 2018 $259.00 May 20-23, 2018 $249.00 yes 6 $28.00 $53.00 $48.00 $78.00 $35.00 $18.00 $6,000.00 Complimentary with F&B minimum Ronald Reagan Washington National Airport 3 miles no n/a Newly renovated hotel in a conveniently accessible area. 2015 2015 n/a yes yes yes yes yes no yes yes yes yes Sample Capacity Chart
Sample Banquet Menu
3 Downtown Washington DC Hotel Washington, DC Michael Jones 800-921-5345 michael@dchotel.com yes n/a 800 3 Diamond Not Rated May 13-16, 2018 $299.00 May 20-23, 2018 $269.00 yes 10 $30.00 $45.00 $45.00 $65.00 $46.00 $14.00 $8,000.00 Complimentary with F&B minimum Ronald Reagan Washington National Airport 7 miles no n/a Historic hotel located in the heart of downtown DC with multiple restaurants and nightlife in walking distance, easily accessible to Red and Orange/Blue metro lines - just two blocks away from Farragut Square. 2014 2016 n/a yes yes yes yes yes yes yes no no yes Sample Capacity Chart
Sample Banquet Menu
4 Union Square Hotel Washington, DC Daniel Johnson 202-543-9928 djohnson@unionsquarehotel.com no Lack of available meeting space
5 Farragut Square Hotel Washington, DC Bob Thompson 202-876-9824 bob.thompson@farragutsquare.com no Lack of available sleeping rooms