Category Archives: Booking Advice

Five Ways to Win in Any Business Situation

Want to know who’s right? Well, determining the best approach to any business relationship or negotiation is very much situational, but still, relatively straightforward.  Whether it’s a job opportunity, a consulting opportunity, a potential vendor or customer, an internal relationship, whatever, it’s more common sense than you think. That said, it does confuse and confound [...]

Networking for Introverts

Networking is an essential activity in the meetings industry. It’s often the value-added aspect to a meeting that attracts attendees and helps them learn and build business relationships outside the formal education sessions. Networking also extends well beyond meetings themselves, and is an integral part of success in the business world. But networking is mainly [...]

Tips to Increase RFP Response Time

Frustrated by slow response time to your meeting RFPs?  Wish you didn’t have to keep calling to find out whether a property is going to respond? It’s not that hotels don’t want your business – they do!  They want to make sure they respond quickly to potential buyers, but they are often inundated with incomplete [...]

CVBs Bring Strong Value to Meetings

It’s not often that something really valuable is available for free. But when it comes to Convention and Visitor Bureaus (CVBs), it’s usually true! Just think of the many services that CVBs provide for free to meeting professionals. Even experienced planners don’t always know everything they provide. “When I worked for a CVB, I was [...]

Maximize Audio Visual Rentals & Limit Cost

Technology has become an event staple – making your audio visual more important than ever.  Here are a few tips to maximize the rentals at the lowest cost: 1.    Negotiating Cost: remember to shop around.  Outside contractors can offer better rates than the in-house AV company, so be sure to obtain several quotes.  In some [...]

Green Meetings: Getting Started

Incorporating environmentally-friendly components into meetings is no longer trendy or cutting edge, it has become necessary.  Here are a few guidelines to help get started thinking green: 1. Choosing a Green Location Make a difference from every aspect of your conference by choosing a green city. Conduct research when selecting your location.  Look for cities [...]

Hotel Salesperson Site Inspection Questions

If you don’t ask the right questions, you don’t get the right answers. For meeting planners that means getting all the information you need to select the optimal meeting site for your group. Meeting planners are not typically shrinking violets when it comes to asking questions of the sales manager on site selection inspections. However, according [...]

Fire Safety for Your Inspection Checklist

Meeting planners know that the best way to cover all their bases when in the process of selecting a site is to have checklists of questions or items to cover. The point of these checklists is not to only ensure a well-run meeting but also to minimize your organization’s liability or exposure when making contracts [...]

North American Meeting Tax Deductions

The Internal Revenue Service (IRS) has long held that expenses incurred in connection with a convention, seminar, or similar meeting in North America are deductible. These generally include accommodations, meals, meeting materials, and ground and air transportation associated with the meeting, convention, or seminar. For meetings held outside North America, expense deductions are limited. The [...]

Ten Tips for Successful Negotiating

by Ed Brodow Meeting professionals negotiate all the time – it’s an essential element of the job! The ability to negotiate successfully is crucial for survival in todays changing business world. Negotiation is fun if you know what you’re doing. So for all you busy planners, here are Ed Brodow’s Ten Tips for Successful Negotiating: [...]

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