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Category Archives: Booking Advice

Maximize Audio Visual Rentals & Limit Cost

Technology has become an event staple – making your audio visual more important than ever.  Here are a few tips to maximize the rentals at the lowest cost:
1.    Negotiating Cost: remember to shop around.  Outside contractors can offer better rates than the in-house AV company, so be sure to obtain several quotes.  In some cases, [...]

Green Meetings: Getting Started

Incorporating environmentally-friendly components into meetings is no longer trendy or cutting edge, it has become necessary.  Here are a few guidelines to help get started thinking green:
1. Choosing a Green Location
Make a difference from every aspect of your conference by choosing a green city. Conduct research when selecting your location.  Look for cities with high [...]

Hotel Salesperson Site Inspection Questions

If you don’t ask the right questions, you don’t get the right answers. For meeting planners that means getting all the information you need to select the optimal meeting site for your group.
Meeting planners are not typically shrinking violets when it comes to asking questions of the sales manager on site selection inspections. However, according to [...]

Fire Safety for Your Inspection Checklist

Meeting planners know that the best way to cover all their bases when in the process of selecting a site is to have checklists of questions or items to cover. The point of these checklists is not to only ensure a well-run meeting but also to minimize your organization’s liability or exposure when making contracts [...]

North American Meeting Tax Deductions

The Internal Revenue Service (IRS) has long held that expenses incurred in connection with a convention, seminar, or similar meeting in North America are deductible.
These generally include accommodations, meals, meeting materials, and ground and air transportation associated with the meeting, convention, or seminar.
For meetings held outside North America, expense deductions are limited. The specifics of [...]

Ten Tips for Successful Negotiating

by Ed Brodow
Meeting professionals negotiate all the time – it’s an essential element of the job! The ability to negotiate successfully is crucial for survival in todays changing business world. Negotiation is fun if you know what you’re doing. So for all you busy planners, here are Ed Brodow’s Ten Tips for Successful Negotiating:
1. Develop [...]

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