Tag Archives: planner questions

Planners Helping Planners: Your Questions Answered

Welcome to a new series on the blog where your meeting planning questions and dilemmas are answered by experts – other meeting planners! Comment below with your own questions. 

Q: What should I know about name badges?

A: The back of the name tag should be the same info as the front.

Why? Because most of the time, when you wear the badge, it somehow faces backwards, and all you see is a blank badge. Printing the same info on back and front avoids this problem!

Submitted by: Abe Korn, Meeting Planner, with Worldwide Meeting & Event Services

Planners Helping Planners: Your Questions Answered

Welcome to a new series on the blog where your meeting planning questions and dilemmas are answered by experts – other meeting planners! Comment below with your own questions. 

Q: How can I make a sales award presentation more interesting?

A: Send a 10-question form to the sales reps being honored and ask them to provide 3-5 fun facts about themselves. Pick the most interesting and fun facts and share those as they come to stage.

You can put their sales data on the screen but don’t have to read it. It really gets the audience engaged as they find something they have in common with the award recipients.

Submitted by: Kathleen Zwart, CMP, Corporate Meetings and Events Manager with Florida Blue

Planners Helping Planners: Your Questions Answered

Welcome to a new series on the blog where your meeting planning questions and dilemmas are answered by experts – other meeting planners! Comment below with your own questions. 

Q: How can I improve my vendor relationships?

A: It’s never too late to start forming good relationships with the facilities where you conduct business. 

For example if you are on a tight budget and are holding your meeting at a facility that is potentially oversold on housing, you have a great chance of negotiating an arrangement that is beneficial to both you and the hotel.

Contact your sales person or CSM and tell them you’ve heard they may be having some housing challenges and you’d like to offer them some help. If you are holding upgrade rooms, tell them you’d be willing to exchange your upgraded rooms for standard rooms in exchange a meeting comp. Suggest something you know the hotel will not cost them out of pocket (i.e., in-house technology, waiver of nonunion labor/delivery charges, comp room rental). Most of the time the hotel will be more than happy to negotiate because they will be able to happily accommodate both (or all) of their clients.

Submitted by: Tina Buehler, CMP Conference Planning Manager, with Q Center