Putting together an exhibition or tradeshow that appears to run seamlessly to attendees is actually the result of maximum effort on the part of many behind the scenes groups. Convention service contractors are this invisible presence.
They are in the business of servicing the needs of event organizers and can provide everything from exhibition management, signage, and booth building, to drayage, shipping, and the latest technology systems, plus much, much more. ConventionPlanit.com is now offering a more robust listing of convention service providers.
With expert knowledge in event and exhibit planning, General Service Contractors (GSC) provide the logistical support to make an event happen, down to the smallest detail. GSCs will help to vet vendors and will often provide recommendations for vendors directly to their clients. Their focus is on everything that makes an event great, especially bringing buyers and sellers together.
General Service Contractors are now going beyond the value proposition of just providing logistics, labor, and decorations for an event. Large event GSCs know that it takes more than just pretty decorations to make a successful event. They know that asking the right questions on the RFP will help them to solve challenges that their clients face. This can be as simple as reworking a floor layout to make a space more useable to knowing what technologies will be most appropriate for their client’s needs.
Bringing the latest technology to the shows improves the overall experience and perception of the show. “There’s an App” for most shows today and GSCs know how to incorporate the right technology to make each event successful. This will also help to build the attendee base.
Convention service contractors are evolving and changing to meet new demands in the marketplace, particularly related to new technology being used in connection with exhibitions. It would be impossible for each company, organization, or association to purchase the latest advances in technology each year, so convention service providers are key to being able to bring the future to their shows.
Getting the physical set up of the show right is just one aspect of the overall event. Managing the people side of the event is equally important. In addition, many events are a combination of both a tradeshow/exhibition and a conference and require extensive coordination of an educational program. Meeting management companies play an important role in this regard. These companies help clients with site selection, online and on-site registration, speaker coordination, and housing.
General service contractors and meeting management companies can manage most of the details, but there are always the ones that slip by and have to be dealt with personally. Being away from all of the conveniences of the home office can make managing those last minute office tasks difficult. Many hotels have well appointed business centers to help. Premier hotels and convention centers around the U.S. now also have FedEx Office centers that can offer critical business services, including shipping needs. This is always a welcome service for receiving forgotten items or those that may be needed during the course of the show.
Convention service contractors help to make the process of organizing an event highly organized and coordinated. Their expertise allows for the maximization of resources, while keeping client expectations and budgets in mind. They ensure that their clients are able to focus on their core competencies and don’t sweat the details. Attendees reap the benefits of these behind the scenes workers and are presented with an outstanding experience, which in turn, helps clients reap maximum profits.
To contact a GSC, visit ConventionPlanit.com.