Tag Archives: meeting planner feedback

Planner Praise

“I’ve worked with ConventionPlanit on a few occasions over the last year and I’m most impressed with their services. The best part is that their site is truly transparent with no hidden fees or mark-ups like other RFP portals.

I highly recommend this free time-saving resource to other planners.”

Cecilia Ferrara, Director, NCBFAA Educational Institute

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Other meeting planners agree – it’s time to give ConventionP’anit’s RFP services a try!

Planners Helping Planners: Your Questions Answered

Welcome to a new series on the blog where your meeting planning questions and dilemmas are answered by experts – other meeting planners! Comment below with your own questions. 

Q: What should I know about name badges?

A: The back of the name tag should be the same info as the front.

Why? Because most of the time, when you wear the badge, it somehow faces backwards, and all you see is a blank badge. Printing the same info on back and front avoids this problem!

Submitted by: Abe Korn, Meeting Planner, with Worldwide Meeting & Event Services

Planners Love RFP Organization!

What are your peers saying about RFP OrganizationSM?

“I learned about ConventionPlanit.com earlier this year and sourced RFPs for both our 2017 & 2018 Annual Meetings through their website. We typically obtain quotes from several destinations, and by using their RFP OrganizationSM tool, I was able to obtain quotes and concessions which were compiled on a streamlined chart.

Their tool made it easy for me to narrow down my search and saved me many hours researching hotels appropriate to host our programs. Best of all, there were no hidden fees or commissions.”

Cheryl L. Jamison, Executive Director
Association for Conflict Resolution
Columbus, GA 

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Have you used RFP OrganizationSM ? What did you think? Comment below and let us know!

Planners Helping Planners: Your Questions Answered

Welcome to a new series on the blog where your meeting planning questions and dilemmas are answered by experts – other meeting planners! Comment below with your own questions. 

Q: How can I make a sales award presentation more interesting?

A: Send a 10-question form to the sales reps being honored and ask them to provide 3-5 fun facts about themselves. Pick the most interesting and fun facts and share those as they come to stage.

You can put their sales data on the screen but don’t have to read it. It really gets the audience engaged as they find something they have in common with the award recipients.

Submitted by: Kathleen Zwart, CMP, Corporate Meetings and Events Manager with Florida Blue

Planners Helping Planners: Your Questions Answered

Welcome to a new series on the blog where your meeting planning questions and dilemmas are answered by experts – other meeting planners! Comment below with your own questions. 

Q: How can I improve my vendor relationships?

A: It’s never too late to start forming good relationships with the facilities where you conduct business. 

For example if you are on a tight budget and are holding your meeting at a facility that is potentially oversold on housing, you have a great chance of negotiating an arrangement that is beneficial to both you and the hotel.

Contact your sales person or CSM and tell them you’ve heard they may be having some housing challenges and you’d like to offer them some help. If you are holding upgrade rooms, tell them you’d be willing to exchange your upgraded rooms for standard rooms in exchange a meeting comp. Suggest something you know the hotel will not cost them out of pocket (i.e., in-house technology, waiver of nonunion labor/delivery charges, comp room rental). Most of the time the hotel will be more than happy to negotiate because they will be able to happily accommodate both (or all) of their clients.

Submitted by: Tina Buehler, CMP Conference Planning Manager, with Q Center

New Question and Answer Series

Meeting planners have a wealth of knowledge, and are happy to share it! If  you have a burning question, comment below, and one of your peers will offer some advice!

Question: How can I improve my vendor relationships?

Answer: It’s never too late to start forming good relationships with the facilities where you conduct business.

For example if you are on a tight budget and are holding your meeting at a facility that is potentially oversold on housing, you have a great chance of negotiating an arrangement that is beneficial to both you and the hotel.

Contact your sales person or CSM and tell them you’ve heard they may be having some housing challenges and you’d like to offer them some help. If you are holding upgrade rooms, tell them you’d be willing to exchange your upgraded rooms for standard rooms in exchange a meeting comp. Suggest something you know the hotel will not cost them out of pocket (i.e., in-house technology, waiver of nonunion labor/delivery charges, comp room rental). Most of the time the hotel will be more than happy to negotiate because they will be able to happily accommodate both (or all) of their clients.

Answer Submitted by: Tina Buehler, CMP Conference Planning Manager, with Q Center

Share Your Experience

Do you have something to say? blah blah blah

ConventionPlanit is now accepting articles for publication in the e-Alert, a biweekly e-newsletter for meeting planners.

Suggested topics may include what’s trending, challenges or success stories. We’re open to new ideas!

This is the perfect opportunity to promote your personal brand or share your wealth of experience with other planners.

ConventionPlanit was designed by meeting planners for meeting planners – so let your industry peers hear from you!

Comment below with a topic you would like to contribute and we’ll be in touch!

 

Planner Reviews

If you have not given ConventionPlanit.com’s RFP Organization tool a try, you are missing out on the easiest way to compare hotel bids.

RFP responses are guaranteed within 24 hours, AND the responses are organized on an easy to read chart to allow for side by side offer comparisons.

Meeting planners are raving about it!

“I’ve worked with the ConventionPlanit RFP Valet® Team on a few occasions over the last year and I’m most impressed with their services. Our group typically obtains quotes from multiple destinations and their RFP OrganizationSM sourcing tool provides us with timely quotes in an online chart along with capacity charts and floor plans. The best part is that their site is truly transparent with no hidden fees or mark-ups like other RFP portals. I highly recommend this free time-saving resource to other planners.”

Cecilia Ferrara, Director
NCBFAA Educational Institute (NEI)
Washington, DC

“As an independent planner, my clients rely on my personal attention to the details of their programs. When I’m sourcing their meetings, I go right to ConventionPlanit. They are an extension of my staff and get me results quickly and expeditiously. The best part is there are no hidden commissions or mark-ups to worry about. Couldn’t do it without them!”

Annette M. Suriani, CMP, Chief Meeting Strategist
AMS Meetings Solutions
Fairfax, Virginia

“I recently had the opportunity of working with the ConventionPlanit RFP Valet® Team and utilized their RFP OrganizationSM sourcing tool. I was able to obtain RFP responses from various destinations which were compiled on a streamlined, online chart to easily compare quotes and concessions. The free service they were able to offer was a major help and best of all there were no hidden fees or commissions. I highly recommend their services to other meeting planners.”

Renee M. Amans, IT Technician, Americas
Danfoss Group IT
Loves Park, Illinois

Give it a try with your next RFP. The service is complimentary and is commitment-free.  You have nothing to lose! Get started here or by sending an RFP to info@conventionplanit.com.

Meet Kasey McNeil, Advisory Council Member

This is the latest in a continuing series highlighting members of the ConventionPlanit.com Advisory Council, comprised of meeting professionals and others in the meetings industry who help shape ConventionPlanit.com to meet the needs of the industry.

Kasey McNeilKasy McNeil
Exhibits Manager
American Academy of Physician Assistants
Alexandria,VA

Advisory Council Member Kasey McNeil is starting 2014 off in a new role with the American Academy of Physicians Assistants as the Exhibits Manager. She brings her over 17 years in meeting planning to this new role. Congratulations and best of luck, Kasey!

Apparently the Federal Bureau of Investigation’s loss is a gain for the meeting planning industry.

That’s because Kasey R. McNeil says that if she wasn’t a meeting planner, she would “want to be in the world of crime scene investigation or be an FBI behavioral agent.”

She notes that meeting planning can “become like a huge jigsaw puzzle,” and no doubt her ability to manage this complex process is being put to good use as a meeting planner, a profession she has enjoyed for more than 17 years.

At the American Academy of Physician Assistants, she oversees the management of exhibits for their annual conference and other events. AAPA is the only national organization representing physician assistants in all medical and surgical specialties and students.

Prior to joining AAPA, McNeil worked with the International Association of Fire Chiefs (IAFC), where she managed exhibits for the annual citywide convention as well as the association’s smaller conferences. IAFC represents the leadership of firefighters and emergency responders worldwide.

McNeil has also served as the Exhibit Operations and Events Manager at the American Gastroenterological Association (AGA)/Digestive Disease Week (DDW), where she managed exhibits for the annual citywide convention, including security, expo floor and vendors, general contractors, and 250-450 ancillary meetings and industry supported seminars during each conference. Prior to working in conference planning, McNeil worked in hotel management for eight years as a banquet manager and catering sales manager at hotels such as the Hilton, Embassy Suites and Doubletree.

Her favorite feature of ConventionPlanit.com is RFP OrganizationSM She particularly enjoys the platform’s ability to organize quotes for service providers without having to re-key any information. “I would highly recommend this free service to meeting planners and tradeshow managers,” she says.

View more members of the ConventionPlanit.com Advisory Council.

The Philippines Welcomes Meeting and Exhibition Business – Manila Untouched by Typhoon Haiyan

Please enjoy the following guest post from our friend Liz Jackson, President of Jackson Consulting, Inc, with some uplifting news form The Philippines.

Less than two weeks after Hurricane Hayain hit islands in the south of the Philippines,  the 1st annual Association Executive Summit was held at the Philippine International Convention Center in Manila on November 19.  The capital was spared all damage from the storm and over 150 Filipinos attended the two-day educational conference and the launch of the new Philippine Council for the Advancement of Association Executives (PCAAE).

Filipino residents continually approached international visitors with warm thanks for the global response aiding the storm’s survivors and “business as usual” was the message everyone conveyed about the meeting and exhibition business in the Philippines.

The country is composed of over 7,000 islands and tourism, including MICE, is a major employer.  Assuring the world that the Philippines’ typhoon damage was restricted to a small part of the country is a major effort of the Philippine business community.  The Philippine Tourism Promotions Board’s press release quoted, “The (Filipino) government, through the Department of Tourism, said the outpouring of (MICE) support shows that travel and tourism have transformed the globe into one community, ready to stand by each other not only in times of festivities, but in times of challenges.”

Susan Sarfati, High Performance Strategies, and Liz Jackson, Jackson Consulting Inc., were speakers and facilitators during the AES conference’s two days and report to ConventionPlanit that the convention center delivered a flawless meeting and the meeting scene in hotels and throughout the city was alive and vibrant.

“The country is working to repair the typhoon damage while business interests in the country continue everywhere.  Everyone expresses appreciation for global help in caring for the survivors and for continuing to do business with the Philippines.  I am looking forward to my next visit!”

Want to see a brief 5-minute video of the Association Executive Summit?   Check it out, see how well the event was managed and join the world in the Philippines! http://www.youtube.com/watch?v=0qrz8vSwR4I

Thank you to Liz for writing this post for us and reporting firsthand. Comments or questions? Please post below!