Category Archives: Misc Tidbits

Tidbits of information we think our readers may enjoy.

What’s In and What’s Out

Happy New Year! What’s in for 2018? Let’s take stock of the changes we experienced last year as an industry.

What do you think is out and in? Let us know below. We will share your ideas in a future newsletter! 





Goofus & Gallant

Misty & Happy


Balloon art

Ice sculpting

Sand sculpting

Hidden commissions’s transparency

Calling the hotel switchboard 

Texting the hotel staff  

Front desk check-in

iPad check-in  


Hotel pods  

Outdated marketing data

Fix my list  

Stock hotel artwork

Original artwork  

Hanging out in a hotel room 

Hanging out in the hotel lobby  

Room service waiters 

Room service robots  

Hotel pillow selection

Hotel view selection  

High room rates

Special meeting offers  

In room pay-per-view movies 


Triple sheeting

Luxury comforters  

Penthouse view

Roof top bar  

Marketing to attendees

Marketing targeted by attendee profiles  

Talking heads

Experience and engagement  


Story telling  


Task force  

Yoga studios

Airport yoga

Print media

Digital media

Rotisserie chicken

Rotisserie cauliflower

Comfort food

Comfort dogs

RFP templates

Template-free rfp organization  

Planner Praise

“I’ve worked with ConventionPlanit on a few occasions over the last year and I’m most impressed with their services. The best part is that their site is truly transparent with no hidden fees or mark-ups like other RFP portals.

I highly recommend this free time-saving resource to other planners.”

Cecilia Ferrara, Director, NCBFAA Educational Institute

learn more

Other meeting planners agree – it’s time to give ConventionP’anit’s RFP services a try!

Super Bowl-Caliber Meetings

visit jacksonvilleEven when the Jaguars aren’t playing football, you can still have a ball with colleagues and clients at EverBank Field by holding a Super Bowl-caliber meeting or event at the stadium.

Because at EverBank Field, you can pretty much rent everything from the players’ locker room to the entire playing field for gatherings small and intimate or large and grand.

Speaking of grand, did you know that EverBank Field is home to the world’s largest scoreboard? That’s right, the ginormous video board sits high above brand new cabanas and swimming pools as part of a $63 million renovation, and is 60 feet high, 362 feet long, and contains 35.5 million LED bulbs. Now imagine giving a presentation or pitching your clients using that puppy.

Game over.

You can even arrange for appearances by Jaxson de Ville, the Jaguars’ mascot, and the ROAR, the Jaguars’ cheerleaders. Plus, you can sample catered food prepared by Levy Restaurants. So when the Jags aren’t putting in work on the field, the turf is all yours—all 160,000 square feet of it. Endzone to endzone, here’s a breakdown of what EverBank Field has to offer local businesses on the field and off.

Learn more about Visit Jacksonville.

IMEX America Sets New Records

The 3rd Presidential Debate held in Las Vegas last week took a back seat as IMEX America set new records all around the show! Hosted Buyer Group and escort, Maureen Pickell, ready to learn about Malaysia! Hosted Buyer Group and escort, Maureen Pickell, ready to learn about Malaysia!

Your intrepid blogger is happy to bring you the “show buzz” for this annual extravaganza’s sixth edition.  The “largest ever IMEX America” boasted more than 3,250 exhibitors representing 139 countries interacting with 3,000 buyers who participated in 60,000 individual appointments.

And, once again sponsored a group of Hosted Buyers to participate in the shows’ innovative agenda enabling them to:

  • Conduct up to a year’s worth of global business in only 2-3 days… without needing a passport
  • Learn from the best minds in the business during the Education sessions
  • Enjoy both professional and personal networking

Our corporate and association planners also participated in Group Appointments with supplier partners from the Malaysia Convention & Exhibition Bureau, the Kuala Lumpur Convention Centre and the Dominican Republic Ministry of Tourism. “Onion” Report: 20 Meeting Tips for the Presidential Election Season

By Al Rickard, CAE

Planning your next conference is hard work every year, but this presidential election year presents a special challenge.

As political rules seem to go off the charts, you may have to issue your own set of rules for speakers and attendees at your next conference. Here’s a list to get you started:

1. Provide speaker guidelines noting prohibited topics, including wives, walls, immigrants, religion, deporting members, and body parts.

2. Association Board members must post their tax returns in the convention app and on bulletin boards in the registration area.

3. Provide a roped-off area in general sessions for disgruntled members to sit. Alert hotel security before the sessions start.

4. No “brokers” are allowed at the convention.

5. No counting delegates before the convention begins.

6. No yelling into the microphone.

7. Private email servers are not permitted in hotel rooms.

8. Themes are allowed, but “Make the Association Great Again” should be avoided.

9. Do not rant about “America winning again” at the international reception.

10. No spreading rumors among convention attendees that the secretary-treasurer has resigned.

11. Any speaker promising free association education programs throughout the year has to also present a way to pay for them.

12. Breakout speakers are not allowed to circulate “Attendee Violation” notices to get people to attend their sessions.

13. Do not Photoshop the head of the incoming chairman onto another body.

14. The amount of money the association paid for all keynote speakers and the transcripts of these speeches must be posted on the convention website.

15. Documentation of the last time the association budget was balanced must be posted in the convention app.

16. Do not refer to the association PAC as “Super.”

17. As a replacement to meditation sessions this year, classes in self-defense will be held in the Welcome Center.

18. Yoga may be done onstage at any time.

19. Only “adult arguments” are allowed in the case of disagreements.

20. Hugs are allowed!

Good luck with your conference in this election year. May civility prevail.

Al Rickard, CAE is president of Association Vision, a Washington, DC-area communications company;

A Worthy Cause

Equipment Connections for Children is proud to support Equipment Connections for Children (ECFC), a nonprofit organization that  connects costly adaptive equipment from special needs children who outgrow the equipment to children who need it.

Adaptive equipment allows for children to play, learn and grow in ways that are so important to their development.  In 2015, the organization received over 419 requests from families in need of this specialized equipment.

ECFC received 203 adaptive pieces through donations and equipped 154 families with the equipment they needed for their children.

We encourage you to support this cause by joining ECFC on May 10th for their annual donation day, called “Connect the Dots”! It is called Connect the Dots because they connect equipment that is not used to children who need it. Every piece of equipment makes a difference for each child.

No matter how big or small the donation is, every donation helps!

Donate here: