Meal Planning Tips for Meetings

When it comes to food, it’s personal.  Attendees may not remember the facility, but they always remember the food! How do you satisfy every individual?

Below are some guidelines to consider when beginning to plan your group meals.

1. Decide on a theme that coincides with the destination or type of meal service, i.e., formal linens for a sit down, international food stations or cookout?

2. If the meeting is for a group of strangers, an informal buffet inspires social mingling. If using the same venue for several days, vary the meals between a sit-down and buffet.

3. Be eventful by the 3rd day with a cookout or offer a ‘meal credit’ to eat at the hotel’s restaurant or nearby eateries.

4. Taste everything, including the appetizer, soup, bread, entrée and dessert. Make sure there are healthy options that are fresh and well prepared. Can they accommodate special requests, i.e., peanut allergies, low fat, gluten free, low sodium, vegetarian?

5. Alert the hotel if they can expect a volume of attendees to hit their restaurants all at once. Communicate with an individual on site who is responsible for food and beverage

Questions? Call our free RFP Hotline at 866 922-8988!

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About Ashley Chalmers

Hi there! Your blog moderator is Ashley Chalmers, the Director of Operations for ConventionPlanit.com. ConventionPlanit.com is a free search directory, offering property information and allows planners to send RFPs easily (without any hidden fees or commissions). Planners are guaranteed to receive responses to their RFPs within 24 hours! I'd love to hear from the readers of this blog - I encourage comments on posts, post ideas, and conversation. I can be reached at ashley@conventionplanit.com.

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