What is RFP Organization?

An interview with ConventionPlanit.com Co-Founder David Markham on the creation of RFP Organization

david  markham

What is RFP OrganizationSM and what should meeting planners know about it?

RFP OrganizationSM is a sourcing tool planners use to send their RFP to pre-qualified suppliers and obtain online responses within 24 hours. Traditional sourcing takes several days. Planners must research suppliers, send their RFP and wait for generic proposals to glean specific criteria for comparison shopping. This is exactly what RFP OrganizationSM does, and it’s so simple to use!

Step 1 – Planners send their original RFP.

Step 2 – A courtesy call from our team establishes their preferences and criteria for comparison.

Step 3 – Within 24 hours, all comparative responses are posted on an organized chart.

How is RFP OrganizationSM different from other sourcing tools?

Saving time is important to meeting planners. There’s no training or retyping of the RFP to use RFP OrganizationSM. When it comes to digital options, RFP templates are burdensome. Planners prefer to use their own RFP, and suppliers appreciate the RFP details that enable them to better understand the needs of the group.

There’s a cost factor, too. RFP OrganizationSM  is offered as a free amenity to meeting and event planners, so there are no hidden fees or mark-ups to be concerned about.

How did RFP OrganizationSM evolve?

Everything on ConventionPlanit.com is planner driven. Our Advisory Council and industry feedback is what guided us. Given our national sales experience, we offered a similar service when we started ConventionPlanit.com called RFP Valet®, for personalized RFP sourcing. With the development of time saving, digital applications, we married the two. It’s hi-touch meets hi-tech!

Who uses RFP OrganizationSM?

It’s primarily used by meeting planners who conduct their own RFP sourcing and negotiate contracts. Many independent planners who may be commissionable use it because they prefer a commission-free tool. Executive Directors, meeting staff and non-traditional planners use it too because it’s so easy.

What RFP services does your team offer?

We offer meeting planners free consultation to help prepare their RFP and pre-qualify suppliers, which may include their NSO representatives. We merge their laundry list of criteria and concessions into our comparison platform. We send the RFP to selected suppliers who submit online quotes in minutes to the comparison chart. The planner is provided with log-in credentials to view their response chart which are easy to export to others involved in the decision making process.

Learn more about RFP OrganizationSM.

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About Ashley Chalmers

Hi there! Your blog moderator is Ashley Chalmers, the Director of Operations for ConventionPlanit.com. ConventionPlanit.com is a free search directory, offering property information and allows planners to send RFPs easily (without any hidden fees or commissions). Planners are guaranteed to receive responses to their RFPs within 24 hours! I'd love to hear from the readers of this blog - I encourage comments on posts, post ideas, and conversation. I can be reached at ashley@conventionplanit.com.

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