Advertising Information

ConventionPlanit.com is a commission-free search directory that meeting professionals use to locate suitable destinations, facilities and service providers. As a distribution channel to the group market, ConventionPlanit.com provides direct access to key corporate and association decision maker's world wide, offering the following comprehensive features.

Showcase of Annual Listing Options

ConventionPlanit.com offers three listing packages:

• 2 photos
• Address, phone, fax, e-mail
• Links to RFP template, web site, virtual tour, local map
• 500 word description
  
  Specifications:
  
• 2 photos sized no larger than 260 pixels wide by 240 pixels tall
• 1 logo sized no larger than 160
  pixels wide by 80 pixels tall
• Graphics saved as .JPG files
• Materials are requested via email
  to ashley@conventionplanit.com
• Annual listing period will begin
  30 days from receipt of signed contract.

Click HERE to view a Sample

Annual Rate (USD-Net)
$1,295.00

Identical to Ruby plus:
• 4 photos in flash slide show
• Higher placement in search results
• Thumbnail photo on search results page
• One complimentary Divine Deal
  
  Specifications:
  
• 4 photos sized no smaller than 450 pixels wide by 450 pixels tall
• 1 logo sized no larger than 160
  pixels wide by 80 pixels tall
• Graphics saved as .JPG files
• 5 word maximum captions describing each photo
• Materials are requested via email
  to ashley@conventionplanit.com
• Annual listing period will begin
  30 days from receipt of signed contract.

Click HERE to view a Sample

Annual Rate (USD-Net)
$1,795.00

Identical to Sapphire plus:
• 8 photos in flash slide show
• Highest placement in search results
• Pop-up descriptive text accompanies thumbnail photo
• Instant access from search results
• Unlimited Divine Deals
  
  Specifications:
  
• 8 photos sized no smaller than 450 pixels wide by 450 pixels tall
• 1 logo sized no larger than 160
  pixels wide by 80 pixels tall
• Graphics saved as .JPG files
• 5 word maximum captions describing each photo
• Materials are requested via email
  to ashley@conventionplanit.com
• Annual listing period will begin
  30 days from receipt of signed contract.

Click HERE to view a Sample

Annual Rate (USD-Net)
$2,495.00

Postings to promote and fill seasonal periods - cross referenced with the annual listing.

Click HERE to view a Sample

Per Posting Rate (USD-Net)
$400.00

• For convention & tourism bureaus
• Must purchase CVB listing and a minimum of 5 facility listings
• Hyperlinks from points on the map to facility listings on ConventionPlanit.com are free.
  
  Specifications:
  
• Submit map artwork as a JPG file 800-1100 pixels wide; no maximum height
• Your map should have circles or squares that contain numbers or letters which correspond to a legend.
  
• Your map should not list the name of the facility on the map beside its corresponding circle or square, as our webmaster will create a "mouse-over" feature for this purpose.
• Materials are requested via email
  to ashley@conventionplanit.com

Click HERE to view a Sample

Per Posting Rate (USD-Net)
$500.00

• We request one (1) high quality photo - 940 pixels wide by 250 pixels high. (If you do not have an image you feel comfortable using, then we can help find one for you.)
• Please provide your logo or identity in a high-resolution format. Ideally, we prefer a vector format, such as Adobe Illustrator, Freehand or EPS files. A 300 dpi bitmap image in JPEG, TIF or BMP formats will work as well.
• Text for 25 word description below photo. (If you do not have any copy or do not wish to have the description appear, please submit graphics at the full height and width of 940 x 280.)
  

Net Fee Schedule in US Dollars:
Monthly fee based on placement in rotation.
# 1 - $6,000.00
# 2 - $5,500.00
# 3 - $5,000.00
# 4 - $4,500.00
# 5 - $4,000.00
# 6 - $3,500.00
# 7 - $3,000.00
# 8 - $2,500.00

• Prominent four-color display ad at top of site
  
  Specifications:
  
• 125 pixels wide x 80 pixels tall with a max of
  3 rotations within the ad, saved as gif or jpg file
• Flash files or animated gifs are acceptable.
  Max file size for flash and or animated gif is 35K
• URL, if desired
• Materials are requested 10 days prior to insertion
  via email to ashley@conventionplanit.com

Monthly Rate (USD-Net)
$5,000.00 (homepage and all interior pages)

Annual Rate (USD-Net)
$50,000.00 (homepage and all interior pages)

Monthly Rate (USD-Net)
$4,000.00 (homepage only)
$1,000.00 - $1,500.00 (interior pages)

Annual Rate (USD-Net)
$25,000.00 (homepage only)
$10,000.00 - $15,000.00 (interior pages)

• Rotates with up to 10 other ads per month
• Ad appears on every page within rotation
  
  Specifications:
  
• 468 pixels wide by 60 pixels tall saved as
  either a .GIF or .JPG file
• We accept both flash files and animated gifs
• Max file size for flash and or animated gif is 35K
• URL, if desired
• Materials are requested 10 days prior to insertion
  via email to ashley@conventionplanit.com

Monthly Rate (USD-Net)
$1,000.00

Annual Rate (USD-Net)
$10,000.00

Per Issue Rate (USD-Net)$2,000.00

Per Issue Rate (USD-Net)
$1,500.00

Per Issue Rate (USD-Net)
$1,200.00

Per Issue Rate (USD-Net)
$800.00

Per Issue Rate (USD-Net)
$1,000.00

Per Campaign Rate (USD-Net)
$5,000.00;
$295.00 set up
fee (if applicable)

Note: Annual Listing purchase required. Message content may only promote members of ConventionPlanit.com.

Before any work begins, provide the following to ensure a timely turnaround and accuracy
(All materials requested 5 business days prior to send date to ashley@conventionplanit.com):

• Date/time the e-blast should be sent (Tuesday mornings tend to have better open rates)
• The "Subject Line"
• The "From Line" (Who is sending the e-blast)
• Provide email addresses of recipients to be included on the test email (in a CSV file)
• The message (see below in "Message Guidelines" and "Graphic Guidelines" sections)
• Text version of message (in a .doc format)
• All hyperlinks
• Alt tags for images (if applicable)

• All graphics should follow basic Web rules and use only Web-friendly fonts (i.e. Arial, Times New Roman, Courier, Veranda, Helvetica, etc.)
• Please provide content in the following formats ONLY:
  
  • HTML with images (Most preferred format)
  • PSD (Photoshop or Image Ready) file
    
  • JPG, GIF, PNG, TIFF (please allow for extra time)
• Subject Line should not include ALL CAPS
• Please refrain from using spammy Subject Lines (i.e. including $ signs, numbers, words like "free" or "discount")

• All text will be converted from graphic to editable HTML text
• Please allow extra white space for text (some fonts appear smaller in Photoshop than they will once converted to HTML)
• Text should be 10-12 point in Photoshop
• Graphics should be saved at a minimum of 72DPI
• Files should not exceed 650 pixels in width (height can expand freely but not too large)
• The smaller and more optimized your graphics are, the faster they will appear in your message
• Avoid vertical images if the message is expandable

• Do not use background images; they will not render in all email clients. (see "Backgrounds" article for more information.)
• Use a good text to image ratio (see "Tips" article for more information.)
• Slice for no spacer gif's (see "Spacer GIF's" article for more information.)
• Include anchors for longer messages
• Graphics to be included in the HTML message should be saved as either JPG, GIF or PNG files
• Avoid CSS if possible (do not use an external CSS file)
• Avoid complex HTML; the simpler the more likely to render correctly
• File size should be as minimal as possible; not to exceed 70kb

AH&LA and HSMAI members are eligible to receive special discounts!

HSMAI members, click here for special fees

Rotation Ads and Sponsor Ads must be paid by check or money order.

Advertising must be purchased in conjunction with an annual listing.

Contact us at info@conventionplanit.com or 1-866-922-8988 (USA)